Board members can perform the majority of the governance process by using general software for board meetings. A key feature is the ability of recording meetings and preparing detailed voting reports and obtaining eSignatures. Some portals offer video conferencing, which makes meetings more enjoyable.
General board software should not only manage meetings and collaboration and sharing of documents. This can increase the efficiency of directors and increase board participation both of which are crucial aspects of good governance. It is essential to verify that the platform can support a wide range of file formats. This will help avoid directors from having to manually forward emails that contain attachments or make multiple copies of the same files.
The software should also allow for the use of annotation and highlighting tools. These tools can be used to highlight important portions of documents and ensure that everyone during a meeting is aware of what is being discussed. It is also http://www.boardmanagers.blog/general-board-meeting-software-features/ essential that participants can refer to specific passages in the documents to back up their points of view or to raise any issues. This will save time in the actual meeting trying to clarify issues.
The software should be available in versions that are optimized for desktops mobile, tablet and desktop. This makes it easier for all board members to access information and plan meetings, regardless of their location or the device they are using. Some solutions also provide printing-friendly formats for those who prefer paper or who are unable to work on screens for long periods of time.